RÉSIDENCE SAINT-JEAN - HOUSE RULES

Last Updated August 19, 2013

The following define the various space-types in the residence:

Private space

a. Individual study bedrooms;

Common space

b. Kitchen areas;
c. Dining areas;
d. Lounges;
e. Hallways;
f. Residence lobby;
g. Stair case;
h. Elevator;
i. Balconies;
j. Recreation area;
k. Public washrooms;
l. Bicycle room;
m. Laundry rooms;
n. Garbage room;
o. Recycle room;
p. Tub rooms;
q. Computer room;
r. Quiet room;
s. Study room;
t. Music room;

Public space

u. Residnece main entrance
v. Patio

Restricted area

w. RSJ Residence Services Office (when closed and not for business purposes);
x. ARFSJ Executive Council Office;
y. Custodial rooms;
z. Electrical/telephone rooms;
aa. Elevator/machine room;
bb. Storage rooms (123, 124, 126);
cc. Emergency staircase;
dd. Rooftop.

The following are key staff members in the residence:

Associate Director Residence Operations (ADRO)

Responsible for oversight of Landlord operations and makes decisions concerning any breaches of the Residence Agreement.

Assistant Dean of Students, Residence Life

Responsible for oversight of the Residence Life program and acts as Unit Director delegate under the Code of Student Behaviour. Also acts as Landlord and makes decisions concerning any breaches of the Residence Agreement.

Association des Résidents de la Faculté Saint-Jean Exécutive (ARFSJ)

Student leaders who are elected by RSJ residents and assist with community programming.

French Captains

Student volunteers chosen by the French Coordinator - a member of the ARFSJ executive - with the assistance of the Residence Administrator of Résidence Saint-Jean. Their role is to promote and support the use of French in the community through programming events and maintaining bulletin boards on each floor.

Housekeeper

University employees or contractors responsible for cleaning surfaces and sanitizing touch zones.

Maintenance Worker

University employees or contractors responsible for repairing facility issues.

Residence Area Coordinator (RAC)

Supervises RCs and aspects of the Restorative Justice program; makes decision as to which process will be followed.

Residence Coordinator (RC)

Supervises student staff; is responsible for the residence community’s education, facilities, and behaviour; is involved in developing Restorative Agreements and Community Resolutions; Facilitates Restorative Meetings; and follows up on Restorative Agreements.

Senior Resident Assistant (SRA)

Senior student staff that leads the RA Team; the SRA will investigate incidents and assist the Residence Coordinator in addressing behaviour concerns through restorative practices; the SRA will liaise with the HUB Community Association; the SRA also performs community building and on-call.

Resident Assistant (RA)

Student staff member that is responsible for community building, programming, and student conduct.

The following outlines expectations concerning noise:

Unreasonable Noise

Residents must be respectful of others definition on unreasonable noise. No resident shall cause unreasonable (disturbing) noise by any means whatsoever in the Residence Community. The determination of whether any noise is unreasonable shall be made by residents affected by the noise and will use the following guidelines:

a. If any student or staff member reasonably requests a resident to reduce the volume of their activity, the resident must comply with the request;
b. Quiet hours are in effect from 10pm - 8am Sunday through Thursday inclusive and from 12am - 8am on Friday and Saturday (extended to any day where there is no classes which immediately precedes or follows the weekend);
c. Quiet hours are specially followed at all times (24 hours) one week prior the last day of classes of a term until the end of the final exams period. During that period, regular noise is permitted daily from 4pm - 7pm;
d. Noise that can be heard in another student's room will be considered unreasonable;
e. During quiet hours residents shall make an extra effort no to disturb residents in their private room;
f. Vibrations by bass (such as subwoofers) will be viewed as a noise violation if they can be heard or felt in another student's room or common/public area at any time.

The following outlines expectations concerning cleaning and community care:

Chores

All common and individual chores shall be performed by 22:00 hour daily unless specified in a common agreement of the floor members.

a. Common chores

1. All residents shall strive to maintain the kitchen and dining areas (including large and small electrical appliances) cleaned and debris free after each use. To ensure a safe and clean environment, residents shall share the chores of maintaining theses areas cleaned by following the chore assignment schedule determined by the Resident Assistant (RA) of the floor;
2. Residents will share a compost disposal schedule determined by the RA;
3. The RA shall strive to give a timely notice of the chore/compost assignment schedules;

b. Individual chores

1. Individual residents shall be responsible for washing, drying and storing their own dishes and cooking/baking material.
2. All members of the community must reasonably observe the Dispute Resolution Process (outlined below in Section 8) and should report ongoing issues to staff in a timely fashion;
3. Residents must take care to not spread/introduce pests to the community.

Reporting

Residents should report or contact appropriate resources to provide the best care for the community. For example:

  • Report ongoing cleaning and community care concerns to staff in a timely manner;
  • Report pest concerns (e.g., mouse, insect) to staff in a timely manner;
  • Call 911 and or University of Alberta Protective Services to report concerning situations (e.g., overly-intoxicated individuals, suspicious activity, unsafe situations);
  • Report to the Helping Individuals At Risk (HIAR) Coordinator concerning behaviours of an individual at risk who is a member of the University Community.

The following outlines expectations related to alcohol consumption:

a. Residents are not allowed to participate in any activity or game that promotes the mass consumption of alcohol;
b. Open alcohol and alcohol consumption is prohibited in all public, restricted, and common areas, with exception to the kitchens, dining areas, and lounges (see section 1 for definition of public, common and restricted areas);
c. Alcohol may be transported through a prohibited area if it is factory sealed or in an opaque bag;
d. Alcohol permits are required for functions involving alcohol outside of private or shared areas; (please see Ancillary Services’ Alcohol Procedures and Regulations at: http://www.asinfo.ualberta.ca/AlcoholProceduresandRegulations)
e. Kegs are not allowed at any time in the residence community without a proper University of Alberta liquor permit. The term “keg” shall refer to a container capable of holding 6.0 litres of alcohol or more, which requires tapping and/or cannot be resealed.

The following outlines expectations related to safety (in addition to those noted in the Residence Agreement):

Fire Safety

a. Do not tamper with any fire or safety equipment in the residence community (including removing or covering smoke detectors and blocking fire exits);
b. Residents are to evacuate the building when the fire alarm sounds and must maintain a safe distance from the building until they are notified by staff that it is safe to re-enter the building;
c. Residents may not use or store fuel canisters nor any appliance/device that requires fuel canisters and/or produces open flame;
d. Ovens and stovetops should not be left unattended while in use;

Smoking

e. As per your Residence Agreement, smoking is strictly prohibited anywhere in the residence; therefore, anyone choosing to smoke must do so outside at least 5 metres away from any entrance and/or open window;

Entrances/Exits

f. Residents may not leave items (e.g. garbage, bicycles, floor mats) in the stairwells/hallways.

The following outlines specific requirements for community programming:

a. Residents and their Campus Saint-Jean (CSJ) guests myst speak French at all time in all areas of the residences excluding behind closed door in the following areas: a private room, the quiet room, the study room, the Council room and the computer room. The RA will use his/her discretion regarding former CSJ students;
b. Respectful and inclusive programming is expected;
c. Students must abide by the Residence Services Poster Policy; all posters must bear the initial or the stamp of either a member of the Executive council or a Residence Life Staff member;
d. Window areas and other apartment areas in public view must be kept free of offensive material and mess;
d. Students should be active participants in enhancing the community environment;

The following outlines the Community Standards Restorative Justice process for the community:

Internal investigators

The Residence Area Coordinator will appoint a Residence Life staff member to conduct an investigation when necessary.

Restorative Team

As per Section III (C) of the Policy, a Residence Restorative Team will be established and will be facilitated by up to two Residence Services Staff.

If roommates/neighbours have concerns with their living environment, the following steps are required in pursuit of a mutually-agreeable solution.

a. Roommates/neighbours must first honestly and openly talk with each other and attempt to work out the issues;
b. If the problem fails to be resolved, roommates /neighbours must then consult the Resident Assistant (RA), who will mediate discussions in the hopes of arriving at a resolution to the issue(s);
c. Finally, if no other measures work to resolve the issue(s), roommates/neighbours will consult with the Residence Coordinator (RC) to discuss options and to resolve the situation as provided for in the Residence Community Standards.

NOTE: room transfers will be considered only as a “last-resort” option and will not take place until each of the above steps has reasonably been attempted.

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