RESIDENCE AGREEMENT

Information for students regarding the Residence Agreement

The Residence Agreement between the Resident and the University of Alberta (hereafter referred to as “the Landlord”) indicates that the Resident agrees to the terms set out in the Agreement. It includes information about Residence Services policies, fees, and conditions of Residency, among other terms.

Residents are responsible for being aware of, and understanding, all of the terms and conditions in their Residence Agreement.

There are different agreements depending on where you live; choose the appropriate link on the right side of this page to preview the specific Residence Agreements (you will be emailed an official copy of your agreement when you complete your confirmation contract).

Breach of Agreement

A breach of the Residence Agreement might include failure to pay rent, damage to the unit or disruption to the community.

If the breach is contrary to the terms of the Residence Agreement and does not meet the criteria for resolution through Restorative Justice under the Community Standards, the matter will be addressed by either the Assistant Dean of Students, Residence Life or the Associate Director of Residence Operations, acting as Landlord, as a breach of the Residence Agreement.

In addition, Residents who fail to fulfill a Restorative Agreement, who are not able to come to a Restorative Agreement, or who continue to commit infractions of the Community Standards after completing a Restorative process will be considered in breach of their Residence Agreement.

Note that except in serious cases involving the health, safety and security of residents, the Restorative Justice process will be the preferred course of action from the beginning.

Breach of Agreement Guidelines

Where a Resident is in breach of his or her Residence Agreement and the Residence Community Standards have not been invoked, the Landlord will assess the type and scope of the breach through an internal investigation. The Landlord will advise the Resident that he or she may access the services of the OmbudService and/or the Landlord and Tenant Advisory Board, the Student Legal Services, etc.

The Landlord may take one or more of the following steps, depending on the circumstances:

  • Require the Resident to pay for damage caused to University property.
  • Require the Resident to pay for cleaning resulting from the behaviour.
  • Require the Resident to pay arrears in his or her account.
  • Provide the Resident with a letter of conduct expectations, serving as notice that further breach of the Residence Agreement may result in eviction.
  • Evict the Resident from the premises pursuant to the terms of the Residence Agreement and the Residential Tenancies Act, where applicable. In some cases, the Landlord may also recommend to the Office of Student Judicial Affairs that the student be excluded from residence property (i.e., recommend an Exclusion sanction under the Code of Student Behaviour). In cases where a Resident is evicted from the premises, the Landlord may also revoke housing and visiting privileges.

Housing and Visiting Privileges

Once an individual is no longer a Resident, the Landlord may revoke housing and visiting privileges, on a case by case basis (administratively, the individual will be placed on the Residence Exclusion List [REL]).

  1. An individual whose housing and visiting privileges have been revoked is not eligible to live in any University of Alberta Residence and may not enter any University of Alberta Residence for any reason or participate in activities organized exclusively for Residents and guests of the University of Alberta.
    • Commercial areas intended for the use of the wider University community, such as the businesses and services in HUB Mall and Newton Place and Parking Services in Lister Centre are exempt.
    • The Marina and Cafeteria in Lister Centre are not exempt; that is, an individual whose privileges have been revoked may not enter these areas.
  2. A former Resident who has had visiting privileges revoked may request permission from Residence Services to attend a non-Residence function in a Residence facility. The request must be in writing or by email, at least one week prior to the scheduled event.
  3. Any individual who has had his or her housing and visiting privileges revoked and enters a University of Alberta Residence, or participates in a residence-sponsored activity (for Residents and invited/eligible guests), will be referred to the Office of Student Judicial Affairs for charges under the Code of Student Behaviour.
  4. An individual’s housing and visiting privileges are revoked indefinitely; however, the individual may petition the Landlord to reinstate her or his visiting privileges one year after privileges were revoked.

Transfers

Residence Services reserves the right to transfer or move residents when deemed necessary.

In situations involving the health, safety and security of residents, or the well-being of the community, Residence Services may also outline visiting and/or behavioural restrictions after a transfer has taken place. Such restrictions would be outlined in a letter of conduct expectations.

Request for Reconsideration

After a decision has been made by either the Assistant Dean of Students, Residence Life, or the Associate Director of Residence Operations, a resident may request a review of the decision within 5 business days of written notice from the Landlord. The Resident may make a written request of the Assistant Dean of Students, Residence Life, or the Associate Director of Residence Operations, whomever did not make the original decision.

A request for reconsideration may be allowed in the following circumstances:

  • The resident demonstrates that the appropriate process was not followed or was unfair;
  • Information that is relevant to the issue is now available, and was not available at the time the decision was made; or
  • The decision was patently unfair.

Once the reconsideration process is complete, the decision of either the Assistant Dean of Students, Residence Life, or the Associate Director of Residence Operations is final.

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