Last Updated August 19, 2013
The following define the various space-types in the residence:
a. Individual apartments;
b. Community Rooms;
c. Study spaces;
d. Skate Shack;
e. Main Laundry and Walk-up laundries;
h. Vanier House lobby;
i. Unfenced backyards;
j. Alice’s Play Park;
l. Community garden;
m. Streets in Michener Park
n. Fire escape stairwells;
p. Maintenance and Janitorial closets;
q. Boiler Rooms;
s. The Residence Services Office when closed and not for business purpose.
The following are key staff members in the residence:
Associate Director Residence Operations (ADRO)
Responsible for oversight of Landlord operations and makes decisions concerning any breaches of the Residence Agreement.
Assistant Dean of Students, Residence Life
Responsible for oversight of the Residence Life program and acts as Unit Director delegate under the Code of Student Behaviour. Also acts as Landlord and makes decisions concerning any breaches of the Residence Agreement.
University employees or contractors responsible for cleaning surfaces and sanitizing touch zones.
University employees or contractors responsible for repairing facility issues.
Residence Area Coordinator (RAC)
Supervises RCs and aspects of the Restorative Justice program; makes decision as to which process will be followed.
Residence Coordinator (RC)
Supervises student staff; is responsible for the residence community’s education, facilities, and behaviour; is involved in developing Restorative Agreements and Community Resolutions; Facilitates Restorative Meetings; and follows up on Restorative Agreements.
Resident Assistant (RA)
Student staff member that is responsible for community building, programming, and student conduct.
The following outlines expectations concerning noise:
Standard Quiet Hours (Year Round)
a. 10:00pm – 8:00am on all days;
Final Exam Quiet Hours
b. 24-hour silent hours will be in effect during final exam periods;
c. Courtesy hours are in effect at all times. If any student or staff member reasonably requests a resident to reduce the volume of their activity, the resident must comply with the request;
d. As an apartment community it is understood that there is associated living noise. People will make an effort to limit this noise and be respectful of others.
Unit Cleanliness Expectations
Visit the Cleaning & Care Expectations page for information, tips and a clear understanding of the requirements of residents regarding the care and maintenance of your unit.
Residents should report or contact appropriate resources to provide the best care for the community. For example:
The following outlines expectations related to alcohol consumption:
a. Residents are not allowed to participate in any activity or game that promotes the mass consumption of alcohol;
b. Open alcohol is only allowed in private areas; (see section 1 for definition of private areas)
c. Alcohol may be transported outside a private or shared area if it is factory sealed;
d. Alcohol permits are required for functions involving alcohol outside of private or shared areas; (please see Ancillary Services’ Alcohol Procedures and Regulations at: http://www.asinfo.ualberta.ca/AlcoholProceduresandRegulations)
e. Kegs are not allowed at any time in the residence community without a proper University of Alberta liquor permit. The term “keg” shall refer to a container capable of holding 6.0 litres of alcohol or more, which requires tapping and/or cannot be resealed.
The following outlines expectations related to safety (in addition to those noted in the Residence Agreement):
a. Do not tamper with any fire or safety equipment in the residence community (including removing or covering smoke detectors and blocking fire exits);
b. In evacuation emergencies for:
i. Vanier House and Walk-ups -, residents are to evacuate the building using the stairwells and maintain a safe distance from the buildings until they are notified by staff that it is safe to re-enter the building;
ii. Row Houses - residents are to evacuate their apartments and maintain a safe distance from their apartments until they are notified by staff that it is safe to re-enter their apartments;
c. Residents may not use or store fuel canisters nor any appliance/device that requires fuel canisters and/or produces open flame;
d. Ovens and stovetops should not be left unattended while in use;
e. As per your Residence Agreement, smoking is strictly prohibited anywhere in the residence; therefore, anyone choosing to smoke must do so outside at least 5 metres away from any entrance and/or open window;
f. Residents may not leave items (e.g. garbage, bicycles, floor mats) in the stairwells/hallways.
g. Children should not be left unsupervised in common areas.
The following outlines specific requirements for community programming:
a. Respectful and inclusive programming is expected;
b. Students must abide by the Residence Services Poster Policy;
c. Window areas and other apartment areas in public view must be kept free of offensive material and mess;
d. Students should be active participants in enhancing the community environment;
The following outlines the Community Standards Restorative Justice process for the community:
The Residence Area Coordinator will appoint a Residence Life staff member to conduct an investigation when necessary.
As per Section III (C) of the Policy, a Residence Restorative Team will be established and will be facilitated by up to two Residence Services Staff.
If neighbours have concerns with their living environment, the following steps are required in pursuit of a mutually-agreeable solution.
a. Neighbours must first honestly and openly talk with each other and attempt to work out the issues;
b. If the problem fails to be resolved, roommates /neighbours must then consult the Resident Assistant (RA), who will mediate discussions in the hopes of arriving at a resolution to the issue(s);
c. Finally, if no other measures work to resolve the issue(s), roommates/neighbours will consult with the Residence Coordinator (RC) to discuss options and to resolve the situation as provided for in the Residence Community Standards.
NOTE: room transfers will be considered only as a “last-resort” option and will not take place until each of the above steps has reasonably been attempted.