EAST CAMPUS HOUSE RULES

Last Updated August 15, 2019

The following residences make up the East Campus Residence Community:

Alder House, Aspen House, East Campus Houses and Fraternities, HUB Mall, International House, Juniper House, Linden House, Maple House, Newton Place, Nîpisîy House, Peter Lougheed Hall, Pinecrest House, Rockcress House, Speedwell House, Stonecrop House, and Tamarack House

The following define the various space-types in the residence community:

Private space

a. The bedrooms, and/or living room, kitchen and bathroom within the suites of the residents
b. Designated bathrooms (eg, Alder House, Linden House)

Common space

c. Resident wings
d. Community lounges and stairwells
e. Floor service centres
f. Storage and recycling rooms (where applicable)
g. Balconies, porches, and yards (where applicable)
h. Laundry rooms
i. Study rooms
j. East Campus Commons, The Vault, The Nest, Peter Lougheed Hall Gym, International House Studio and Meeting Room, Multipurpose Room in Nîpisîy House (except when locked or booked for an event)

Public space

k. Elevators, stairwells and entranceways
l. HUB, Mall level
m. The entire ground floor of Peter Lougheed Hall (07:00am – 9:00pm daily from Sept 1 to April 30 and 8:00-4:00pm Monday to Friday from May 1 to August 30) and Nîpisîy House, excluding Residence wings and ECSA office (07:00am – 5:00pm, Monday to Friday)

Restricted areas

n. Roofs
o. Fire escapes
p. Maintenance and janitorial closets
q. Office and business premises (when closed and not for business purposes)
r. ARAMARK kitchens and loading dock
s. Peter Lougheed Hall (5th floor Conference Services space)

The following are key staff members that regularly interact with students in residence:

Associate Director, Residence Operations 

Responsible for oversight of Residence Operations and for the day-to-day management of all residences on campus.

Assistant Dean of Students, Residences

Responsible for strategic planning and implementation for residences and occupancy management at the university. Serves as the Senior Housing Officer and acts as Landlord (or delegates responsibility to Manager, Residence Life and Education). Receives appeals for decisions concerning breaches of Residence Agreement or the Residence Community Standards Policy.

Manager, Residence Life and Education

Responsible for oversight of the Residence Life program and acts as Unit Director delegate under the Code of Student Behaviour. May also act as an agent of the Landlord and makes decisions concerning any breaches of the Residence Agreement or the Residence Community Standards Policy.

Supervisor, Residence Life (SRL)

Supervises RCs and aspects of the Restorative Justice program; makes decision as to which process will be followed.

Residence Coordinator (RC)

Supervises student staff (e.g. Resident Assistants); is responsible for the residence community’s education, facilities, and behaviour; is involved in developing Restorative Agreements and Community 

Community Liaison Officer (CLO)

A Community Peace Officer with the University of Alberta Protective Services who works cooperatively with the University communities (i.e Ancillary Services) and stakeholders to identify and address security-related concerns or problems; conduct investigations and enforce laws/statutes.  

Assignment Coordinator (AC)

Manages applications, room assignments, keys, move-in and move-out, and can be considered your “landlord” while living in residence

Unit Coordinator (UC)

Responsible for arranging the cleaning, pest control and maintenance of the residences. Preparing residences for move in/move out and when required provide guidance to regarding cleaning, reporting pest and maintenance concerns. Can be considered the “property manager” while living in residence.

Unit Inspector

Conducts inspections in the residences to assist with preparing the units for move in and move out. Inspect the units while students are living in residence to ensure a clean, safe, well-maintained unit and to provide guidance regarding cleaning tips.

Faculty in Residence (FiR)

A Faculty member who resides in the residence community in order to provide academic and other support for the student residents.  The FiR will act as a one-stop reference for students to navigate the various challenges they face in academia and beyond.  

East Campus Students’ Association (ECSA)

The East Campus Students Association is an inclusive and transparent association existing to provide programs, services, and an environment that enriches the “University Experience” for all members of ECSA residences including Aspen House, Maple House, Pinecrest House, Tamarack House, Alder House, Linden Housee, Nîpisîy House, and Peter Lougheed Hall.

Senior Resident Assistant (SRA)

Senior student staff that leads the RA Team; the SRA will investigate incidents and assist the Residence Coordinator in addressing behaviour concerns through restorative practices; the SRA liaises with the applicable Residence Association; the SRA also performs community building and works on-shift.

Resident Assistant (RA)

Student staff member that is responsible for community building, programming, and student conduct.

Housekeeper

University employees or contractors that are responsible for cleaning surfaces and sanitizing touch zones in residence common areas. 

Maintenance Worker

University employees or contractors that are responsible for repairing the facility and addressing maintenance issues.

The following outlines expectations concerning noise:

Standard Quiet Hours

a. 11pm – 8am on evenings where the following day has scheduled University classes held;
b. 1am – 10am on evenings where the following day does not have scheduled University classes held;

Final Exam Quiet Hours (December and April)

c. 24-hour silent hours will be in effect during final exam periods;

Noise Levels

d. Courtesy hours are in effect at all times. If any student or staff member reasonably requests a resident to reduce the volume of their activity, the resident must comply with the request;
e. As a community it is understood that there is associated living noise. People will make an effort to limit this noise and be respectful of others.

Concerns During/After Quiet Hours

Residents are encouraged to self-address concerns that arise during or after Quiet Hours. If it is not appropriate, or a student is not comfortable, they can refer to the Who To Call reference to get the concern resolved.

Unit Cleanliness Expectations

Visit the Cleaning & Care Expectations page for information, tips and a clear understanding of the requirements of residents regarding the care and maintenance of your unit.

  • Moving furniture in dorm rooms may lead to a charge if staff have to return it back to the original location during an inspection or the move out process

Garbage and Recycling

 

  • Residents are responsible for taking all personal garbage, recycling, and organics to the designated disposal sites outside of each community. It is not permitted to dispose personal garbage, recycling, or organics in common or public spaces
  • Residents may not leave items (e.g. garbage, bicycles, floor mats) in the stairwells/hallways

Reporting

Residents should report or contact appropriate resources to provide the best care for the community. For example:

  • Report maintenance concerns through a maintenance request in a timely manner
    • ​If a maintenance request is not resolved within ten business days, residents are encouraged to reach out to their Residence Coordinator for further support.
    • If you are not sure who to contact, please email housing@ualberta.ca or talk to your RA
  • Report ongoing cleaning and community care concerns to staff in a timely manner
  • Report pest concerns (e.g., mouse, insect) to staff in a timely manner in person or via a maintenance request
  • Call 911 and or University of Alberta Protective Services (780.492.5050) to report concerning situations (e.g., overly-intoxicated individuals, suspicious activity, unsafe situations);
  • Report to the Helping Individuals At Risk (HIAR) Coordinator concerning behaviours of an individual at risk who is a member of the University Community

Communal Furnishings

Furniture provided for the community (in common and public spaces) must be available for common and public use. Moving of furniture, including to private spaces is not permitted.

The following outlines expectations related to alcohol consumption:

a. Residents are not allowed to participate in any activity or game that promotes the mass consumption of alcohol
b. Open alcohol is only allowed in private areas; (see section 1 for definition of private areas)
   i. International House residents are permitted to have open alcohol (within reason) in floor kitchens and lounges
c. Alcohol may be transported outside a private area if it is factory sealed
d. Alcohol permits are required for functions involving alcohol outside of private or shared areas
e. Kegs are not allowed at any time in the residence community without a proper University of Alberta liquor permit; the term “keg” shall refer to a container capable of holding 6.0 litres of alcohol or more, which requires tapping and/or cannot be resealed;
f. Drinking alcohol outside of any residence (including patios) is not permitted

The following outlines expectations related to safety (in addition to those noted in the Residence Agreement):

Fire Safety

a. Do not tamper with any fire or safety equipment in the residence community (including removing or covering smoke detectors and blocking fire exits)
b. In evacuation emergencies, residents are to evacuate the building using the stairwells and head to the nearest Muster Point until they are notified by staff that it is safe to re-enter the building\
c. Muster Points are located on diagrams outside of each elevator, bulletin boards, or building stairwell (where applicable)
d. Residents may not use or store fuel canisters nor any appliance/device that requires fuel canisters and/or produces open flame, including candles (where applicable)
e. Ovens and stovetops should not be left unattended while in use
f. Use of emergency stairwells limited to evacuation or emergency situations only
g. Starting a fire on residence property is expressly prohibited unless it has received the consent and approval of Risk Management Services and Residence Services; this includes the use of fire pits
h. As a Treaty 6 territory, students in University of Alberta residences may pray/smudge in their rooms as per the University’s Ceremony (Smudging) Guidelines
i. Do not exceed the maximum occupancy of any unit

Smoking

j. As per your Residence Agreement, smoking of any substance is strictly prohibited anywhere in the residence; therefore, anyone choosing to smoke must do so outside at least 10 metres away from any entrance and/or open window
k. Cannabis
     •   Smoking and vaping of cannabis products will be permitted only in designated areas (behind Nîpisîy House and at the NW corner of the Rutherford Library)
     •   Smoking and vaping of cannabis products inside residence buildings is not permitted
     •   Growing cannabis plants in any university building (other than in approved research) is not permitted. This includes residences
     •   Smoking and vaping of cannabis products will not be permitted at university events, including student group events
     •   Sales, advertising, branding and sponsorship of cannabis products on university campuses or at university events will not be permitted
     •   Storage
          ○   Cannabis must be stored in a sealed container that does not allow the odours to be detected outside the private residence room
          ○   Cannabis may not be stored in a shared fridge, freezer, or cupboard
          ○   Cannabis products (bongs, equipment, etc.) must be stored in sealed containers that does not allow the odours to be detected outside the residence room
     •   For more information, please go to the website Cannabis at the University of Alberta

The following outlines specific requirements for community expectations:

a. Respectful and inclusive behaviour is expected in the residence community
b. Students must abide by the Residence Services Poster Policy
c. Window areas and other apartment areas in public view must be kept free of offensive material and mess
d. Students should be active participants in enhancing the community environment
e. Students in specified Residence cohort groups are expected to be active participants in the program of that cohort
f. Students visiting another floor, zone, or community are responsible for following that community's expectations
g. Guests or Visitors:
   
i. Residents are responsible for their guests’ behaviour whether they participated in, condoned or were aware of the guests’ behaviour or not. Anyone who is invited to, accompanied on, accepted or admitted to the residence property (which includes but is not limited to all residence buildings, parking lots, and surrounding grounds) is deemed to be a guest of that resident
   ii. A resident who facilitates the access (for example, opening of a locked door) of a stranger or ‘unhosted’ person to residence property will be deemed to be the host of that person and will be held responsible for that person’s behaviour as if the person were their guest
   iii. Definition of a visitor/guest and how long they are allowed to occupy the premises can be found in the Residence Agreement for each residence

The following outlines the Community Standards Restorative Justice process for the community:

Internal investigators

The Supervisor, Residence Life will appoint a Residence Life staff member to conduct an investigation when necessary.

If roommates/neighbours have concerns with their living environment, the following steps are required in pursuit of a mutually-agreeable solution.

a. Roommates must complete the Roommate Agreement together once they have both moved into a suite. Links to the Roommate Agreement can be found on the Residence Services website
b. Roommates/neighbours must first honestly and openly talk with each other and attempt to work out the issues
c. If the problem fails to be resolved, roommates /neighbours must then consult the Resident Assistant (RA), who will mediate discussions in the hopes of arriving at a resolution to the issue(s)
d. Finally, if no other measures work to resolve the issue(s), roommates/neighbours will consult with the Residence Coordinator (RC) to discuss options and to resolve the situation as provided for in the Residence Community Standards.

NOTE: room transfers will be considered only as a “last-resort” option and will not take place until each of the above steps has reasonably been attempted